If you're using GpaWizards to track more than one person's grades — say, two kids in different schools — or you want to keep a "what-if" GPA scenario separate from your real transcript, the workspace switcher is the feature built for exactly that. It lets you keep multiple, completely separate sets of calculator data side by side, switch between them in one click, and it all lives privately in your browser with no account required.
What a workspace actually is
A workspace is a separate set of saved calculator inputs, including the CGPA Calculator: your semesters, courses, grades, target GPA, and even which grading scale you're using and any custom scales you've built. Every workspace is independent — grades you enter in one workspace never bleed into another.
Under the hood, all of this is saved to your browser's local storage, not to a server or database anywhere. That means:
- No account, email, or password is ever required.
- Anyone with access to the same browser profile can access its saved work; workspaces are organizational containers, not separate password-protected accounts.
- Nothing is transmitted anywhere when you type in a grade or switch workspaces — it's all read and written locally, right in your browser.
The first time you open the calculator, a workspace called "My Workspace" is created automatically so you can start entering grades immediately. You don't have to set anything up first.
Why you'd want more than one workspace
Separate workspaces help with these tasks:
- A parent tracking two or more kids. Each child gets their own workspace, named after them, with their own courses, grading scale, and target GPA — check the active workspace before entering each record.
- Separating real grades from "what-if" scenarios. Duplicate your real workspace, then freely experiment in the copy — add hypothetical future semesters, try out different grades, see how a retake would move your CGPA — without touching your actual record.
- Comparing two grading scales or transfer scenarios. If you're evaluating how your GPA would look under a different scale (say, comparing a 4.0 and a 5.0 system), a second workspace lets you rebuild your transcript under the other scale without losing the original.
- Tutors or advisors working with multiple students on one shared computer. Each student's data stays cleanly separated by workspace.
Create and switch from the Workspaces page
Open Workspaces to see your saved scenarios. Choose New workspace, enter a descriptive name and select Create workspace. The new workspace becomes active.
Each card has actions to open, rename, duplicate, export and delete that workspace. Opening one takes you to the calculators directory with that workspace selected. The navigation bar also has a folder menu for switching while you work.
Duplicate copies the source calculations and custom scales into a separate workspace. Give the copy a name that explains the change, such as “Fall plan — higher final score.” A new empty workspace starts with presets instead.
The last remaining workspace cannot be deleted. Deleting another workspace removes its saved state from this browser; export it first if you need a recoverable copy.
Backing up and moving workspaces (export/import)
Because everything lives in local storage on one browser, it's worth knowing how to get a copy out — whether that's for safekeeping, or to move a workspace to a different computer. On Workspaces, use Export all, a card’s Export action, or Import backup. The navigation dropdown also provides a Backup submenu:
- Export Current — downloads the active workspace as a single JSON file (named something like
gpawizards-workspace-jane-doe-2026-08-26.json). - Export All — downloads every workspace you have, in one JSON file, in case you want a full backup of everything at once.
- Import from File — lets you pick a previously exported JSON file and load it back in. Imported workspaces are added alongside your existing ones (they get a new internal ID, so nothing gets overwritten), so this is safe to use even if you already have workspaces set up.
This export/import pair is also how you move a workspace between devices or browsers: export it on device A, then transfer the JSON file (email it to yourself, save it to a cloud drive, whatever's convenient) and import it on device B.
Because this JSON file contains real names and grades if you've entered them, treat it like any other personal document — don't upload it somewhere public.
A quick worked example: tracking two students
Say you're a parent with two kids, Mia and Sam, both in different grading systems.
- Open the CGPA Calculator. The default "My Workspace" is active — rename it to "Mia" using Rename Current.
- Enter Mia's semesters and courses as normal; her grading scale selection and CGPA calculations are saved to this workspace automatically as you type.
- Click the workspace switcher and choose New Workspace, name it "Sam".
- You're now in a completely empty workspace — enter Sam's courses here. Mia's data is untouched and unaffected.
- Use the switcher dropdown any time you need to flip between "Mia" and "Sam" — each keeps its own CGPA, target GPA, and semester history.
Try it yourself
Open Workspaces to create, compare and back up your scenarios, or use the folder menu while you calculate. Whether you're managing multiple students or just want a clean space to test what-if scenarios, it takes a few seconds to set up a new workspace — and since it's all local to your browser, there's nothing to sign up for first.
If saving fails
A storage warning means your browser could not load or save the workspace normally. Export your current work before closing the tab. If existing stored data could not be read, use Export recovery copy to preserve it, then import a valid workspace backup to resume saving.
The recovery copy preserves unreadable raw data for investigation; it is not automatically a valid import file. Article reading notes are stored separately and are not included in workspace backups.
